Annual Meeting
2023 Annual TR HOA Meeting - 7PM, Wed. November 8
The annual TR HOA meeting will be held at 7PM, Wednesday, November 8, 2023 online via Zoom.
Homeowners must PRE-REGISTER with this link to attend the meeting:
https://us02web.zoom.us/meeting/register/tZYlf--hqTwjH9J6KETWQzUQYhkDssmEzJlF
(Note: this is not the meeting link)
After you register, you will receive a personalized Zoom link to the meeting that you can import to your calendar.
A packet for the TR HOA annual meeting will be mailed to all homeowners. It contains the following:
- the meeting notice (which includes the agenda, proposed budget & reserve study disclosure) and
- a proxy form.
All homeowners are encouraged to attend but, if are unable to do so, to ensure we reach quorum for the meeting, please complete and return the Proxy to the HOA or an authorized substitute who will be present at the meeting to act as your proxy. If you need a new copy of any of these documents, please log in to PayHOA.com.
For details about how the HOA will conduct the meeting via Zoom, please see the Using Zoom & FAQ sections below.
Using Zoom
Pre-Register to attend the meeting
To attend the annual meeting, homeowners are required to REGISTER IN ADVANCE.
The link above (also provided in the meeting notice) is NOT the meeting link… it is the link to register for the meeting.
Registering is quick and easy! During registration you will be asked to provide your: Name, Email and Property Address/Lot#. After registering, you will be sent a link to use to attend the meeting. This meeting link is specific to you and cannot be shared.
TR HOA is requiring attendees to register to allow the HOA to take attendance for the meeting and ensure that quorum is established.
Voting
In the meeting, voting will be done using the Zoom polling feature.
Per the CC&Rs, there is only 1 vote allowed per household. If more than one person from a household is attending, we ask, if possible, that you do so by having one person register for the meeting and all household members attend using the same device. If more than one member per household is registered and attending using different devices, only 1 attendee from a household can vote, and the other attendee(s) must abstain.
NOTE: If you are using your iOS or Android device to attend the meeting, please use the Zoom app (do not dial in using a phone number). This will ensure that you can vote using the app's polling feature.
Asking Questions
By default, all attendees will be muted. This will ensure that everyone can hear the speaker. TR HOA asks that you not unmute yourself while the speaker is presenting their topic. After each speaker has finished, there will be time for questions.
You can ask a question in one of two ways:
- Type the question into the Chat window (please ensure that you are posting to “Everyone”)
- Unmute yourself and ask the question.
Proxies
If you cannot attend the meeting, we ask that you designate a proxy using the form provided in your packet.
Please mail the proxy to:
Timberline Ridge HOA
704 228th Ave NE, #253
Sammamish, WA 98074
Mailed proxies must be received by 4pm the day prior to the meeting.
At the start of the zoom meeting, we will ask that any attendees voting as a proxy for another owner identify themselves to the host. If the paper proxy was not delivered to the HOA, you must immediately send a PDF or image file of the proxy to the meeting host via Zoom's chat feature.
FAQ
Frequently Asked Questions
Why do I have to register?… It’s an extra step.
The HOA requires homeowners to register to allow the HOA to take attendance for the meeting. This helps ensure that quorum is established which is needed for voting at the meeting. At an in-person meeting, homeowners are asked to sign an attendance sheet. Registration is the “online equivalent” of this sheet and has the added benefit of being able to be done ahead of time.
Will the meeting be video taped?
Due to consent requirements in the state of Washington, TR HOA will not record a video of the annual meeting. If you are unable to attend the meeting, you can review the meeting minutes for a summary of the meeting.
When can I pre-register?
Registration will open as soon as the notices have been mailed to homeowners. Registration CLOSES at 6:30pm on the day of the meeting to allow the board time to prepare the attendance list before the meeting. Please ensure you have registered by this time.
